Personal Assistant (Biopharma, Hellerup)

Job summary

This role involves supporting senior leaders in a fast-paced international biopharmaceutical environment by managing complex calendars, coordinating activities, and ensuring smooth execution of leadership projects.

Qualifications

• Relevant degree or equivalent experience in a similar role supporting senior leadership in an international organization.
• Experience in the pharmaceutical or biotech industry is advantageous.
• Proven experience as a Personal Assistant or Executive Assistant in a complex, fast-paced environment.

Responsibilities

• Coordinate and manage activities for the Europe & International Leadership Team (EILT), including meetings, agendas, and presentations.
• Plan and execute meetings, off-sites, and travel logistics.
• Drive structure through annual planning processes, including quarterly meetings and employee surveys.
• Manage calendars and ensure alignment across multiple senior stakeholders.
• Support administrative processes such as contracts and purchase orders.
• Oversee regional EILT projects, including tracking and KPI reporting.

Skills

Key competencies

Travel

Limited travel primarily related to EILT meetings and off-sites.

• Strong organizational and coordination skills with attention to detail.
• Ability to manage multiple stakeholders and priorities simultaneously.
• High proficiency in Microsoft Office (Outlook, PowerPoint, Excel).
• Fluency in English, both written and spoken.
• Strong team player with a proactive attitude.
• Entrepreneurial mindset and ability to thrive in a dynamic environment.
• Resilient and service-minded, capable of maintaining calm in busy situations.