Executive Assistant (Remote, Global)

Job summary

The Executive Assistant to the Group CEO and CFO plays a vital role in enhancing executive effectiveness at the highest levels of the organization. This position requires a blend of administrative expertise and strategic insight, ensuring that both executives are well-prepared and focused on critical decisions and relationships.

Qualifications

• Proven experience as an Executive Assistant supporting C-suite executives in a complex, global setting.
• Ability to operate with high autonomy and exceptional judgment in fast-paced environments.
• Familiarity with maritime, technology, or professional services sectors is a plus but not mandatory.

Responsibilities

• Manage the calendars of the Group CEO and CFO, resolving scheduling conflicts and prioritizing strategic commitments.
• Coordinate meetings and travel across multiple time zones, ensuring seamless communication with internal and external stakeholders.
• Draft and manage correspondence for both executives, maintaining a professional tone and ensuring timely responses to urgent matters.
• Prepare briefing documents and manage logistics for executive travel, including itineraries and accommodations.
• Produce high-quality presentations and written materials for various executive engagements.
• Utilize AI tools to enhance productivity and improve the quality of outputs across communications and document production.
• Maintain confidentiality and exercise discretion in handling sensitive information and interactions.
• Build effective relationships with stakeholders, navigating complex dynamics with composure and tact.

Skills

• Advanced proficiency in Microsoft 365 applications, including Outlook, PowerPoint, Word, Teams, and SharePoint.
• Experience with AI productivity tools such as Copilot or similar platforms.
• Strong written and verbal communication skills, with adaptability for different audiences.
• High emotional intelligence and interpersonal awareness.

Education

• Relevant qualifications or certifications in business administration or related fields are advantageous but not specified.

Tools

• Microsoft 365 Suite (Outlook, PowerPoint, Word, Teams, SharePoint).
• AI productivity tools (e.g., Copilot, Claude).
• Task management systems and digital collaboration tools.