Spare Parts Coordinator (Project Management, 12 Months, Remote)

Job summary

This role involves coordinating spare parts and project administration to support field service operations. The Spare Parts Coordinator will manage administrative tasks, ensuring data accuracy and compliance while facilitating communication between various teams and stakeholders.

Qualifications

• Completed vocational training or degree in Business Administration, Office Management, or a related field.
• Several years of experience in administrative coordination, preferably in a technical, service, or project-focused environment.
• Proficient in SAP or similar ERP systems.
• Strong skills in Microsoft Office, particularly Excel, Outlook, and Word.

Responsibilities

• Provide timely and accurate administrative support to field service operations.
• Maintain and update service records and databases for data quality and compliance.
• Assist with scheduling and coordination of service activities with internal teams and customers.
• Handle inquiries and resolve issues according to company guidelines.
• Support the implementation of improved administrative tools and procedures.
• Review and validate new project setups in coordination with the project creation team.
• Update SAP data, including project statuses and billing plans.
• Prepare and issue bank guarantees and insurance documentation.
• Manage documentation, invoicing, and shipping for Letter of Credit projects.
• Track outstanding payments prior to goods release to support cash flow.
• Handle change orders and additional documentation for ongoing projects.

Skills

• Excellent organizational skills and high attention to detail.
• Proactive and solution-oriented mindset with the ability to manage multiple priorities.
• Strong communication skills and ability to collaborate across teams.
• Discreet and reliable when handling sensitive data.

Education

• Vocational training or degree in a relevant field.

Tools

• SAP or similar ERP systems, Microsoft Office Suite (Excel, Outlook, Word).