Spare Parts Coordinator

Job summary

This role involves coordinating spare parts and project tasks to support field service operations over a 12-month period. The Spare Parts Coordinator will act as a liaison between various teams, ensuring administrative tasks are executed smoothly and compliance with internal processes is maintained.

Qualifications

• Completed vocational training or degree in Business Administration, Office Management, or a related field
• Several years of experience in administrative coordination, preferably in a technical, service, or project-focused environment
• Proficient in SAP or similar ERP systems
• Strong skills in Microsoft Office, particularly Excel, Outlook, and Word

Responsibilities

• Provide timely and accurate administrative support to field service operations
• Maintain and update service records and databases for data quality and compliance
• Assist with scheduling and coordination of service activities
• Handle inquiries and resolve issues according to company guidelines
• Support the implementation of improved administrative tools and procedures
• Collaborate with the field service team and assist colleagues as needed
• Review and validate new project setups in coordination with the project creation team
• Update SAP data, including project statuses and billing plans
• Prepare and issue bank guarantees and insurance documentation
• Manage documentation, invoicing, and shipping for Letter of Credit projects
• Track outstanding payments to support cash flow and revenue recognition
• Handle change orders and additional documentation for ongoing projects

Skills

• Excellent organizational skills and high attention to detail
• Proactive and solution-oriented mindset
• Strong communication skills and ability to collaborate across teams
• Discreet and reliable when handling sensitive data

Education

• Vocational training or degree in a relevant field

Tools

• SAP or similar ERP systems
• Microsoft Office Suite (Excel, Outlook, Word)