Project Coordinator (Kongens Lyngby, Denmark)

Job summary

The role involves supporting a significant integration project within a regulated international organization, focusing on project coordination, governance, documentation, financial oversight, and stakeholder alignment. The position is primarily about coordination and governance rather than technical implementation.

Qualifications

• Experience in a Project Coordinator, PMO, Junior Project Manager, or similar role.
• Proven ability to maintain project plans, documentation, governance materials, and action logs.
• Strong coordination skills across multiple workstreams and stakeholder groups.
• Experience with budget tracking, forecasts, and financial reporting.
• Excellent communication and stakeholder management abilities.
• Structured, organized approach with attention to detail.
• Proficient in English communication.
• Master’s degree, preferably from a technical university.

Responsibilities

• Maintain project documentation, standards, governance materials, and decision logs.
• Track the overall project plan across various workstreams.
• Follow up on milestones, dependencies, risks, actions, and key decisions.
• Support planning and execution of integration sites.
• Assist in defining project scope, activities, responsibilities, and delivery plans.
• Maintain communication with implementation partners and local sites.
• Consolidate project status updates and prepare materials for governance forums.
• Coordinate stakeholder meetings and ensure follow-up on agreed actions.
• Facilitate collaboration between project management, technical teams, and operational stakeholders.
• Track budgets, forecasts, spend, and burn rates across project workstreams.
• Maintain transparency regarding financial deviations and risks.
• Support financial reporting and communication with stakeholders.
• Ensure project figures and forecasts are updated and documented.
• Assist in developing post-go-live Operations and Maintenance setup.
• Define global and local responsibilities for the PI solution maintenance.
• Coordinate the definition of PI Administrator roles and responsibilities.
• Support the creation of escalation routes, training materials, and operational documentation.
• Ensure operational readiness activities are included in the overall project plan.

Skills

• Strong organizational and coordination skills.
• Ability to work within standardized project frameworks.
• Familiarity with IT integration, manufacturing IT, or operational technology projects is a plus.

Education

• Master’s degree, preferably from a technical university.

Tools

• Experience with AVEVA PI, OSIsoft PI, or similar process data platforms is advantageous.