Private Executive Assistant & Lifestyle Manager

Job summary

This role involves supporting a busy entrepreneur and their family with personal logistics, travel, calendar management, and daily life operations. The position is highly practical and requires in-person engagement to streamline the principal's life and reduce administrative burdens.

Qualifications

• Highly organized and detail-oriented
• Discreet and trustworthy
• Calm under pressure
• Proactive with the ability to anticipate needs
• Practical and not status-sensitive
• Comfortable in a family environment and around children
• Strong problem-solving skills
• Fluent in Portuguese and proficient in English
• Legally eligible to work in Portugal

Responsibilities

• Manage daily logistics and priorities for the principal
• Handle errands, bookings, reservations, and purchases
• Coordinate appointments, suppliers, and services
• Protect and manage the principal's calendar and communication
• Schedule meetings and filter emails
• Book and manage travel arrangements, including itineraries and accommodations
• Coordinate household support and ensure smooth home operations
• Manage food preferences and health-related appointments
• Handle local bureaucracy and communicate with service providers

Skills

• Strong organizational and multitasking abilities
• Excellent communication skills in both Portuguese and English
• Ability to work independently and make decisions
• Flexibility with travel and changing schedules

Education

• Relevant experience in personal assistance or lifestyle management preferred

Tools

• Familiarity with travel booking platforms and household management tools