Personal Operations Manager

Job summary

Seeking a Personal Operations Manager to assist a busy entrepreneur and family with personal logistics, travel, calendar management, and daily life operations. This role is highly practical and requires a proactive individual who can create order in a fast-paced environment.

Qualifications

• Highly organized and detail-oriented
• Discreet and trustworthy
• Calm under pressure
• Proactive with the ability to anticipate needs
• Practical and not status-sensitive
• Comfortable in a family environment and around children
• Strong problem-solving skills
• Fluent in Portuguese and proficient in English
• Legally eligible to work in Portugal

Responsibilities

• Manage daily logistics and priorities for the principal
• Handle errands, bookings, and appointments
• Protect and manage the principal’s calendar and communication
• Book and coordinate travel arrangements
• Oversee household coordination and lifestyle management
• Understand and manage food, health, and personal preferences
• Handle local Portuguese administrative tasks and communications

Skills

• Excellent organizational and communication skills
• Strong interpersonal skills to work with family and household staff
• Ability to manage multiple tasks and priorities effectively

Education

• Relevant experience in personal assistance or operations management preferred

Tools

• Familiarity with scheduling and travel management software is a plus