Executive Personal Assistant

Job summary

An exceptional Executive Personal Assistant is needed to support a busy entrepreneur and family with personal logistics, travel, calendar management, and daily life operations. This role is highly practical and requires a proactive individual who can create order in a fast-paced environment.

Qualifications

• Highly organized and detail-oriented
• Discreet and trustworthy
• Calm under pressure
• Proactive with the ability to anticipate needs
• Practical and not status-sensitive
• Warm yet professional demeanor
• Comfortable in a family environment and around children
• Strong problem-solving skills and independent work ethic
• Fluent in Portuguese and proficient in English
• Legally eligible to work in Portugal

Responsibilities

• Manage daily logistics and priorities for the principal
• Handle errands, bookings, reservations, and purchases
• Coordinate appointments, suppliers, and services
• Protect and manage the principal's calendar and communication
• Schedule meetings and filter emails
• Book travel arrangements and create itineraries
• Coordinate household support and manage practical tasks
• Understand and manage food and health preferences
• Handle local administrative tasks and communicate with local providers

Skills

• Strong organizational and multitasking abilities
• Excellent communication skills in both Portuguese and English
• Ability to work independently and manage time effectively

Education

• Relevant experience in personal assistance or related fields preferred

Tools

• Familiarity with scheduling and communication tools is beneficial