Executive Assistant (On-site, Lisbon)

Job summary

An exceptional Executive Assistant is sought to support a busy entrepreneur and their family with personal logistics, travel, calendar management, and household coordination. This role is highly practical and requires a proactive individual who can create order in a fast-paced environment.

Qualifications

• Highly organized and detail-oriented
• Discreet and trustworthy
• Calm under pressure
• Proactive with the ability to anticipate needs
• Practical and not status-sensitive
• Warm yet professional demeanor
• Comfortable in a family environment and around children
• Strong problem-solving skills
• Fluent in Portuguese and proficient in English
• Legally eligible to work in Portugal

Responsibilities

• Manage daily logistics and priorities for the principal
• Handle errands, bookings, reservations, and purchases
• Coordinate appointments, deliveries, and services
• Protect and manage the principal’s calendar and communication
• Schedule meetings and filter emails
• Book travel arrangements and create itineraries
• Coordinate household staff and manage home-related tasks
• Understand and manage dietary preferences and health-related appointments
• Handle local administrative tasks and communicate with local service providers

Skills

• Excellent organizational skills
• Strong communication skills in both Portuguese and English
• Ability to work independently and make decisions
• Flexibility with travel and changing schedules

Education

• Relevant experience in a similar role preferred

Tools

• Familiarity with travel booking platforms and household management tools