Executive Assistant

Job summary

We are looking for a skilled Executive Assistant to provide support to two senior leaders in a global marketing and product experience context. This role demands strong prioritization and discretion while managing complex schedules and facilitating effective collaboration across teams.

Qualifications

• Proven experience supporting senior leaders, preferably multiple executives in a global organization
• Ability to manage competing priorities with sound judgment
• Strong organizational skills and attention to detail
• Clear and confident communicator across various formats
• Proactive and solution-oriented, with the ability to anticipate needs
• Comfortable working in a fast-paced and ambiguous environment
• Experience with cross-functional teams (e.g., marketing and product) is advantageous
• Proficiency in Microsoft Office; familiarity with AI and planning tools preferred

Responsibilities

• Manage complex calendars for two senior leaders
• Coordinate global meetings, travel, and priorities across different time zones
• Prepare meeting agendas, materials, and capture key outcomes
• Support leadership team operations across both functions
• Handle inbound communication and stakeholder engagement
• Maintain structured documentation and administrative processes
• Identify and implement efficiency improvements
• Deliver cross-functional projects and coordinate logistics
• Contribute to a strong Executive Assistant community and share best practices
• Handle sensitive information with discretion

Education

• Not specified

Tools

• Microsoft Office; experience with AI and planning tools preferred