Communications Planning & Operations Coordinator

Job summary

This role involves coordinating activities and supporting the operational functions of a Communications and Investor Relations team. The position requires organizing information, tracking progress, and enhancing collaboration through effective planning and AI tools.

Qualifications

• Experience in communications coordination, project management, or a similar role.
• Strong planning, organization, and project coordination skills.
• Proficient in Microsoft 365 tools, including Teams, SharePoint, OneDrive, Planner, and PowerPoint.
• Familiarity with organizing shared workspaces and maintaining planning tools.
• Experience using AI tools to improve workflows.
• Strong analytical, stakeholder management, and communication skills.
• Experience in pharmaceuticals or regulated environments is a plus.

Responsibilities

• Develop and maintain integrated Communications and Investor Relations planning and editorial calendars.
• Capture actions from meetings and coordinate stakeholder inputs.
• Document and maintain communications processes and best practices.
• Help the team utilize collaboration and planning tools effectively.
• Maintain organized digital environments for communications assets.
• Oversee content updates for websites and intranet, and prepare reports and dashboards.
• Support logistics for town halls and communications events.

Skills

• Proactive and detail-oriented with a knack for organization.
• Ability to simplify complex workflows and improve processes.

Education

• Relevant educational background in communications, project management, or related fields.

Tools

• Microsoft 365 (Teams, SharePoint, OneDrive, Planner, PowerPoint), AI tools.