VIP Service Manager

Job summary

Seeking a dedicated VIP Service Manager to assist a busy entrepreneur and family with personal logistics, travel, calendar management, and daily operations. This role requires a proactive and organized individual who can create order in a fast-paced environment.

Qualifications

• Highly organized and detail-oriented
• Discreet and trustworthy
• Calm under pressure
• Proactive with the ability to anticipate needs
• Comfortable in a family environment and around children
• Fluent in Portuguese and strong in English
• Legally eligible to work in Portugal

Responsibilities

• Manage daily logistics and priorities for the principal
• Handle errands, bookings, reservations, and purchases
• Coordinate appointments, suppliers, deliveries, and services
• Protect and manage the principal’s calendar and communication
• Schedule meetings and filter emails
• Book and manage travel arrangements, including itineraries and accommodations
• Coordinate household support and ensure smooth operations
• Manage food and health-related preferences and appointments
• Handle local Portuguese administrative tasks and communication

Skills

• Strong problem-solving abilities
• Excellent organizational skills
• Ability to work independently and manage multiple tasks
• Comfortable with both high-level coordination and practical assistance

Education

• Relevant experience in personal assistance or similar roles preferred

Tools

• Familiarity with travel booking platforms and household management tools