Executive Assistant (Copenhagen)

Job summary

This role involves providing comprehensive support to senior leaders within a dynamic environment. The Executive Assistant will manage calendars, travel arrangements, and expenses, while also preparing documents and facilitating meetings.

Qualifications

• Proven experience as an Executive Assistant or in a similar administrative role supporting senior leaders in a global organization.
• Background in creative, marketing, or production environments.
• Strong communication skills with the ability to build relationships quickly.
• High level of confidentiality and attention to detail.
• Proactive, collaborative, and positive attitude.
• Experience in planning and executing meetings and events.
• Fluency in English, both verbal and written.

Responsibilities

• Manage daily calendar and inbox for the VP and Head of Experience, including travel bookings and expense management.
• Prepare for meetings by coordinating pre-reads and collecting necessary information.
• Attend leadership team meetings, take notes, and prepare agendas and materials.
• Plan events and workshops, both locally and internationally.
• Foster networking and information sharing among EA colleagues.
• Organize monthly Town Halls and participate in ad-hoc projects.

Skills

• Strong multitasking and organizational abilities.
• Agile working style to adapt to changing priorities.
• Proficient in Microsoft Office Suite and Miro.

Education

• Relevant educational background in administration or related fields is preferred.

Tools

• Microsoft Office Suite, Miro.