Management Assistant (On-site)

Job summary

This role involves supporting two Vice Presidents in the Chronic Care R&D organization, focusing on managing their calendars, facilitating leadership meetings, and coordinating various administrative tasks. The position offers a unique opportunity to gain insights into leadership and organizational decision-making while contributing to a collaborative environment.

Qualifications

• Previous experience in a similar role, ideally in an international company supporting management teams.
• Relevant educational background.
• Strong stakeholder management skills, particularly with senior management.
• Proficiency in Microsoft 365 tools, including Teams and SharePoint.
• Familiarity with digitalization and AI technologies.
• Excellent communication skills in English, both written and spoken.

Responsibilities

• Manage the VPs' calendars and prioritize meetings effectively.
• Plan and coordinate leadership forums, Steering Committees, and monthly financial reviews.
• Organize off-site events, workshops, and team engagement activities.
• Handle travel arrangements and logistics for the VPs.
• Assist with HR processes such as onboarding and job postings.
• Maintain organizational charts and communication channels.
• Support financial administration tasks, including expense management.
• Facilitate internal communication and prepare materials for meetings.
• Drive improvements in workflows through digital tools and participate in cross-functional initiatives.

Skills

• Strong organizational and problem-solving abilities.
• Ability to remain calm and structured in a fast-paced environment.
• High level of integrity and professionalism, with discretion in handling sensitive information.
• Strong interpersonal skills and ability to build trust across teams.

Education

• Relevant educational qualifications in a related field.

Tools

• Microsoft 365 (Teams, SharePoint, Copilot) and other digital tools for workflow improvement.