Private Executive Assistant & Lifestyle Manager

Job summary

This role involves supporting a busy entrepreneur and their family with personal logistics, travel, calendar management, and daily life operations in a highly in-person capacity. The primary goal is to streamline the principal's life by managing decisions, logistics, and communication effectively.

Qualifications

• Highly organized and detail-oriented
• Discreet and trustworthy
• Calm under pressure
• Proactive with the ability to anticipate needs
• Practical and not status-sensitive
• Comfortable in a family environment and around children
• Strong problem-solving skills
• Fluent in Portuguese and proficient in English
• Legally eligible to work in Portugal

Responsibilities

• Manage daily logistics and priorities for the principal
• Handle errands, bookings, and reservations
• Coordinate appointments and services
• Protect and manage the principal’s calendar
• Schedule meetings and filter emails
• Book travel arrangements and create itineraries
• Coordinate household support and maintenance
• Manage food and health-related preferences
• Handle local administrative tasks and communication

Skills

• Excellent organizational skills
• Strong communication abilities in both Portuguese and English
• Ability to work independently and solve problems
• Flexibility with travel and changing schedules

Education

• Not specified

Tools

• Not specified