Personal Operations Manager

Job summary

This role involves supporting a busy entrepreneur and their family with personal logistics, travel, calendar management, and household coordination. The focus is on streamlining daily operations to allow the principal to concentrate on high-value tasks.

Qualifications

• Highly organized and detail-oriented
• Discreet and trustworthy
• Calm under pressure
• Proactive with the ability to anticipate needs
• Practical and not status-sensitive
• Comfortable in a family environment and around children
• Legally authorized to work in Portugal
• Fluent in Portuguese and proficient in English

Responsibilities

• Manage daily logistics and priorities for the principal
• Handle errands, bookings, and appointments
• Protect and manage the principal's calendar and communication
• Book and coordinate travel arrangements, including itineraries and accommodations
• Oversee household coordination with existing staff and service providers
• Manage food, health, and personal preferences of the principal
• Navigate local Portuguese bureaucracy and assist with administrative tasks

Skills

• Strong problem-solving abilities
• Excellent communication skills in both Portuguese and English
• Ability to work independently and manage multiple tasks
• Flexibility with travel and changing schedules

Education

• Relevant experience in personal assistance or operations management preferred

Tools

• Familiarity with scheduling and communication tools is beneficial