Personal Assistant to Senior Leaders

Job summary

This role involves providing comprehensive administrative support to senior leaders, specifically the Global Head of Logistics & Services Procurement, and another senior leader within the team. The Personal Assistant will facilitate communication, manage schedules, and ensure efficient day-to-day operations.

Qualifications

• Strong organizational skills with the ability to manage multiple priorities
• Professional communication skills, both written and verbal
• Discretion in handling confidential information
• Proactive problem-solving abilities
• Attention to detail and follow-through
• Experience with Microsoft Office Suite (Outlook, PowerPoint, Excel, Teams)
• Fluent in English (both written and spoken)

Responsibilities

• Manage calendars, schedule meetings, and coordinate inboxes
• Support expense management and related tasks in Workday
• Coordinate visitor arrangements and provide coverage during absences
• Serve as a point of contact for internal stakeholders, sharing updates and ensuring alignment
• Prepare materials for leadership meetings and maintain effective communication flows
• Plan and coordinate events, including off-sites and team meetings
• Arrange travel in accordance with company policies and budget

Education

Open to candidates at various career stages, including recent graduates or those with limited experience who demonstrate strong motivation and a willingness to learn.

Tools

• Microsoft Office Suite (Outlook, PowerPoint, Excel, Teams)