Part-time Administrative Officer (On-site, Sønderborg)

Job summary

The Faculty of Engineering is seeking a part-time Administrative Officer to support the Centre for Industrial Mechanics at the Sønderborg campus. This role involves assisting with day-to-day administration, project coordination, and organizing various academic and industrial events in an international environment.

Qualifications

• Bachelor’s or Master’s degree in business administration, management, communication, social sciences, humanities, engineering management, public administration, project management, or a related field.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Proficient written and verbal communication skills in English.
• A structured, responsible, and service-oriented approach to administrative tasks.
• Ability to work independently and collaboratively with colleagues.
• Good digital skills, including proficiency in Microsoft Office applications.

Responsibilities

• Organize and support the planning of conferences, workshops, and seminars, including participant communication and logistics.
• Provide daily administrative support, including document preparation and meeting coordination.
• Assist with project administration, including meeting planning and documentation coordination.
• Organize internal and external meetings, prepare agendas, and take meeting minutes.
• Communicate with stakeholders and ensure timely information sharing.
• Coordinate travel and visit arrangements for staff and guests.
• Maintain structured project and administrative files and support report preparation.
• Assist with financial and procurement tasks related to project expenses.
• Contribute to other administrative tasks as needed.

Skills

• Strong organizational and communication skills.
• Attention to detail and systematic handling of information.

Education

• Relevant Bachelor’s or Master’s degree.

Tools

• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Teams.