Management Assistant

Job summary

The role involves providing administrative support to five members of a newly established Extended Leadership Team in a global pharmaceutical company. The Management Assistant will ensure seamless planning, coordination, and logistics to allow leaders to focus on their core responsibilities.

Qualifications

• 3-5 years of experience as a Management Assistant, Personal Assistant, or in a similar administrative support role.
• Experience supporting multiple senior leaders in a professional, international organization.
• Solid experience with travel planning, expense management, calendar coordination, and meeting administration.
• Excellent English communication skills, both written and spoken.
• Strong digital skills and confidence using Microsoft Office and collaboration platforms.
• Danish language skills are considered an advantage but not required.

Responsibilities

• Coordinate international travel arrangements, including flights, hotels, and logistics.
• Manage expense reports, reimbursements, and related administrative processes with accuracy.
• Coordinate calendars and meetings across multiple stakeholders while balancing changing priorities.
• Provide reliable day-to-day administrative support to senior leaders.
• Coordinate logistics for leadership meetings, workshops, off-sites, and internal events.
• Book venues, hotels, and external suppliers while ensuring all arrangements are in place.
• Handle confidential information with professionalism and discretion.

Skills

• Service-minded, dependable, and well-organized.
• Ability to communicate confidently across cultures and remain calm under changing priorities.
• Anticipate needs, take ownership, and deliver reliable work.

Education

• Relevant educational background in administration or related fields is preferred.

Tools

• Proficient in Microsoft Office and collaboration platforms.