House Manager

Job summary

This role involves supporting a busy entrepreneur and their family with personal logistics, travel, calendar management, and household coordination. The House Manager will create order in a fast-paced environment, allowing the principal to focus on high-value tasks.

Qualifications

• Highly organized and detail-oriented
• Discreet and trustworthy
• Calm under pressure
• Proactive and able to anticipate needs
• Practical and not status-sensitive
• Warm, but professional
• Comfortable in a family environment and around children
• Strong problem-solving skills
• Fluent in Portuguese and proficient in English
• Legally eligible to work in Portugal

Responsibilities

• Manage daily logistics and priorities for the principal
• Handle errands, bookings, reservations, and purchases
• Coordinate appointments, suppliers, and services
• Protect and manage the principal’s calendar and communication
• Schedule meetings and filter emails
• Book and manage travel arrangements, including itineraries and accommodations
• Coordinate household staff and ensure smooth home operations
• Manage food preferences and health-related appointments
• Handle local administrative tasks and communicate with local service providers

Skills

• Excellent organizational skills
• Strong communication abilities in Portuguese and English
• Ability to work independently and anticipate needs
• Flexibility with travel and changing schedules

Education

• Relevant experience in personal assistance or household management is preferred.

Tools

• Familiarity with scheduling and communication tools is beneficial.