Facilities Coordinator (Real Estate, On-site, Copenhagen)

Job summary

The Facilities Coordinator is tasked with overseeing campus operations to ensure optimal workplace conditions for employees. This role focuses on maintaining a healthy, safe, and sustainable work environment while adhering to relevant legislation and organizational standards.

Qualifications

• Proven administrative experience in a similar role
• Excellent interpersonal and communication skills
• Fluency in English and Danish, both spoken and written
• Strong customer service orientation with attention to detail
• Advanced proficiency in MS Office and good financial understanding

Responsibilities

• Act as the primary onsite contact for campus operations, liaising with stakeholders including landlords and suppliers
• Gather insights on local needs and propose operational optimizations
• Manage reception operations and coordinate administrative services
• Oversee employee onboarding and offboarding processes
• Support financial and procurement activities, including purchase order management
• Provide fleet management support and ensure compliance with policies
• Maintain campus administration and assist with EHS requirements

Skills

• Strong multitasking abilities and time management skills
• Proactive problem-solving approach
• Structured and process-driven work style
• Professional demeanor and ability to work under pressure

Education

• Relevant educational background in administration or facilities management preferred

Tools

• Proficient in MS Office and familiar with procurement systems like Lynx/eMarketplace