Executive Talent Coordinator

Job summary

The Executive Talent Coordinator plays a crucial role in enhancing the recruitment and talent management processes for senior leaders within a global organization. This position focuses on coordinating executive recruitment activities, managing talent data, and ensuring a positive experience for candidates and stakeholders.

Responsibilities

• Ensure operational excellence and consistency within the Executive Recruitment Team.
• Collaborate with Executive Recruiters, Hiring Managers, and other stakeholders to facilitate global executive hiring activities.
• Oversee interview scheduling, candidate logistics, and recruitment coordination for senior-level searches.
• Provide a seamless and high-touch candidate experience throughout the recruitment lifecycle.
• Assist with onboarding activities for executive hires to ensure smooth transitions.
• Manage feedback initiatives from candidates and Hiring Managers to enhance the executive hiring experience.
• Maintain accurate recruitment data and reporting for executive search activities.
• Work with Executive Recruiters on team initiatives, including branding and post-hire check-ins.

Qualifications

• Minimum of 3 years of experience in recruitment coordination, people operations, or as an executive assistant in a global setting.
• Strong communication, interpersonal, and time management skills.
• Preferred experience in supporting executive or senior leadership recruitment processes.
• Proven stakeholder management abilities across various functions and seniority levels.
• Highly organized and proactive, capable of managing multiple priorities.
• Attention to detail with the ability to meet competing deadlines.
• Experience in a fast-paced, matrixed environment and navigating ambiguity.
• Proficient with ATS systems (Workday/Taleo preferred) and MS Office (Excel, PowerPoint, Word, Outlook).
• Strong analytical skills with experience in data visualization tools.
• A customer-centric mindset with a focus on outcomes.