Executive Personal Assistant

Job summary

This role involves providing comprehensive support to a busy entrepreneur and their family, focusing on personal logistics, travel, calendar management, and household coordination. The position is highly practical and requires a proactive approach to streamline daily operations and enhance the principal's productivity.

Qualifications

• Highly organized and detail-oriented
• Discreet and trustworthy
• Calm under pressure
• Proactive with the ability to anticipate needs
• Practical and not status-sensitive
• Comfortable in a family environment and with children
• Strong problem-solving skills
• Fluent in Portuguese and proficient in English
• Legally authorized to work in Portugal

Responsibilities

• Manage daily logistics and priorities for the principal
• Handle errands, bookings, reservations, and purchases
• Coordinate appointments, suppliers, and services
• Protect and manage the principal's calendar and communications
• Schedule meetings and filter emails
• Book travel arrangements and create itineraries
• Coordinate household staff and manage practical tasks
• Understand and manage dietary preferences and health-related appointments
• Handle local administrative tasks and communicate with service providers

Skills

• Excellent organizational and communication skills
• Ability to work independently and make decisions
• Strong interpersonal skills to interact with various stakeholders

Education

• Relevant experience in personal assistance or similar roles is preferred.

Tools

• Familiarity with calendar management and communication tools is beneficial.