Executive Assistant (On-site, Lisbon)

Job summary

This role involves providing comprehensive support to a busy entrepreneur and their family, focusing on personal logistics, travel, calendar management, and household coordination. The position is highly practical and requires a proactive individual who can create order in a fast-paced environment.

Qualifications

• Highly organized and detail-oriented
• Discreet and trustworthy
• Calm under pressure
• Proactive with the ability to anticipate needs
• Comfortable in a family environment and around children
• Fluent in Portuguese and strong in English
• Legally authorized to work in Portugal

Responsibilities

• Manage daily logistics and priorities for the principal
• Handle errands, bookings, reservations, and purchases
• Coordinate appointments, suppliers, and services
• Protect and manage the principal’s calendar and communication
• Schedule meetings and filter emails
• Book travel arrangements and create itineraries
• Coordinate household support and manage practical tasks
• Understand and manage food and health-related preferences
• Handle local administrative tasks and communicate with local providers

Skills

• Strong problem-solving abilities
• Excellent communication skills in both Portuguese and English
• Ability to work independently and manage time effectively
• Flexibility with travel and changing schedules

Education

• Relevant experience in a similar role preferred

Tools

• Familiarity with travel booking systems and household management tools