Executive Assistant (On-site)

Job summary

This role involves providing high-level executive support to the Senior Vice President of Product Quality & Innovation in a complex international environment. The Executive Assistant will build a trusted partnership with the SVP, manage a complex calendar, and facilitate communication across various stakeholders.

Qualifications

• Significant experience supporting a senior executive in an international organization.
• Exceptional planning, organization, and prioritization skills.
• Proactive mindset with the ability to anticipate needs.
• Strong stakeholder-management skills and confidence in engaging with senior leaders.
• Excellent written and verbal communication abilities.
• Sound judgment in handling sensitive information.
• Collaborative and service-oriented approach.
• High attention to detail and commitment to established processes.
• Adaptability to changing priorities.
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and collaboration tools.
• Availability for occasional domestic and international travel.

Responsibilities

• Build a highly effective working partnership with the SVP, understanding priorities and anticipating needs.
• Create planning and structure to enable the SVP to focus on key business priorities.
• Manage international calendar, travel arrangements, meeting preparation, and executive-level administration.
• Establish relationships across leadership and EA community, acting as a connection point between the SVP and stakeholders.
• Anticipate meetings and decisions, ensuring stakeholder engagement and information availability.
• Coordinate executive meetings and leadership events, ensuring seamless execution.
• Communicate with professionalism and discretion on behalf of the SVP.
• Contribute to an inclusive EA community through knowledge sharing and peer support.

Skills

• Strong stakeholder management and communication skills.
• Proactive and collaborative mindset.
• High attention to detail and organizational skills.

Education

• Not specified.

Tools

• Microsoft Outlook, Word, Excel, PowerPoint, and related collaboration tools.