Executive Assistant (Investment Banking)

Job summary

This position offers an exciting opportunity to work within a leading investment bank, providing high-level support in a dynamic environment. The role requires a skilled Executive Assistant with experience in managing senior stakeholder relationships and maintaining confidentiality.

Qualifications

• Proven experience as an Executive Assistant, particularly in supporting senior executives.
• Strong client handling skills with the ability to build and maintain professional relationships.
• Full competency in diary management, with good judgment in prioritizing tasks.
• Excellent written and verbal communication skills in English.
• Experience in arranging complex travel itineraries and managing changes effectively.
• Proactive approach with a strong sense of ownership in responsibilities.
• Familiarity with expense systems and cost control measures.
• Ability to work calmly under pressure and adapt to changing priorities.
• Understanding of the investment banking culture and organizational dynamics.

Responsibilities

• Manage daily activities, including advanced diary management and coordination of meetings and events.
• Arrange complex travel logistics, including flights, accommodations, and itineraries, while handling last-minute changes.
• Interact with internal and external clients, coordinating departmental schedules and activities.
• Collaborate with business management and stakeholders across various lines of business.
• Utilize internal systems for data entry, reporting, and information collation.
• Oversee administrative tasks, including distribution lists and technology management.
• Partner with other assistants to provide coverage and support as needed.

Skills

• Strong organizational and multitasking abilities.
• High attention to detail and commitment to delivering quality results.
• Flexibility and receptiveness to change.

Education

• Relevant qualifications or experience in a similar role are preferred.

Tools

• Proficiency in office software and internal systems relevant to the role.