Event Coordination Assistant (Public Sector, Copenhagen)

Job summary

The role involves supporting the coordination of events and conference services within a prominent international organization located in Copenhagen. The assistant will work under the supervision of the Head of Communications, ensuring effective communication and logistical support for various meetings and events.

Qualifications

• Secondary education is required; a bachelor's degree in Communications, Administration, or a related field is preferred but not mandatory.
• Experience in event management and coordination is advantageous.

Responsibilities

• Coordinate arrangements and bookings for meetings and conferences.
• Liaise with conference organizers and service providers.
• Ensure proper setup of meeting rooms and public spaces.
• Organize visits by external groups to the facility.
• Develop communication materials for events and ensure visibility across platforms.
• Capture and disseminate key messages and outcomes from events.
• Support knowledge sharing and stakeholder outreach initiatives.

Skills

• Strong event management and coordination abilities.
• Excellent communication skills, both written and verbal.
• Ability to manage logistics, including venue identification and catering.
• Customer service orientation with a focus on client satisfaction.

Education

• Secondary education is required; a university degree in a relevant field is preferred.

Tools

• Familiarity with communication platforms and event management tools is beneficial.