Business Support and Office Manager (Copenhagen)

Job summary

This role involves overseeing financial, HR, and office operations across small offices in the Nordics, ensuring smooth business support and alignment with company standards.

Qualifications

• Minimum of 6 years of experience in relevant positions or similar roles.
• Experience in finance operations, HR assistance, office management, and general operations.
• Strong organizational and operational management skills.
• Familiarity with procurement processes, vendor management, and contract administration.
• Proficiency in MS Office (Excel, Outlook, Word, PowerPoint).
• Experience with ERP systems is a plus.

Responsibilities

• Act as the finance point of contact, coordinating with external accounting, tax, and payroll providers.
• Manage monthly closing, payroll inputs, expense reviews, audits, and process improvements.
• Serve as the main liaison for HQ, resolving open items and supporting projects.
• Assist with budgeting, forecasting, and reporting variances.
• Support daily financial operations, including invoicing, receivables, and cash flow management.
• Coordinate onboarding/offboarding and maintain HR records.
• Support hiring activities and collaborate with HQ HR on various processes.
• Ensure compliance with local operational requirements and manage office management tasks.
• Support local procurement processes and cooperate with HQ procurement on complex cases.

Skills

• Effective time management and problem-solving abilities.
• Strong interpersonal and communication skills.
• Service-oriented mindset with a focus on stakeholder management.
• Self-reliant with the ability to work independently.

Education

• Relevant educational background in finance, HR, or business administration is preferred.

Tools

• Proficiency in MS Office and familiarity with ERP systems.