Business & Personal Assistant

Job summary

Seeking a dedicated Business & Personal Assistant to support a busy entrepreneur and their family with personal logistics, travel, calendar management, and daily operations. This role requires a high level of trust and in-person engagement to streamline the principal's life and enhance productivity.

Qualifications

• Highly organized and detail-oriented
• Discreet and trustworthy
• Calm under pressure
• Proactive with the ability to anticipate needs
• Comfortable in a family environment and with children
• Fluent in Portuguese and strong in English
• Legally eligible to work in Portugal

Responsibilities

• Manage daily logistics and priorities for the principal
• Handle errands, bookings, and reservations
• Coordinate appointments and services
• Protect and manage the principal's calendar and communication
• Book and manage travel arrangements, including itineraries and accommodations
• Coordinate household support and ensure smooth operations
• Understand and manage food and health preferences
• Handle local administrative tasks and communicate with local providers

Skills

• Strong problem-solving abilities
• Excellent organizational skills
• Ability to work independently and manage multiple tasks
• Strong communication skills in both Portuguese and English

Education

• Relevant experience in personal assistance or similar roles preferred

Tools

• Familiarity with scheduling and communication tools is beneficial