Business & Personal Assistant

Job summary

This role involves supporting a busy entrepreneur and their family with personal logistics, travel, calendar management, and daily operations. The position requires a proactive and highly organized individual who can create order in a fast-paced environment.

Qualifications

• Fluent in Portuguese and strong in English
• Legally authorized to work in Portugal
• Highly organized and detail-oriented
• Discreet and trustworthy
• Calm under pressure
• Proactive and able to anticipate needs
• Comfortable in a family environment

Responsibilities

• Manage daily logistics and priorities for the principal
• Handle errands, bookings, and appointments
• Protect and manage the principal's calendar and communication
• Book and coordinate travel arrangements, including itineraries and accommodations
• Oversee household coordination with existing support staff
• Manage food, health, and personal preferences
• Handle local administrative tasks and communicate with local service providers

Skills

• Strong problem-solving abilities
• Excellent organizational skills
• Ability to work independently and anticipate needs
• Comfortable with both high-level coordination and hands-on tasks

Education

• Relevant experience in personal or business assistance preferred

Tools

• Familiarity with scheduling and communication tools is beneficial