Assistant to Vice President, Global Medical Safety

Job summary

The role involves providing comprehensive administrative and operational support to the Vice President of Global Medical Safety and the leadership team within Global Patient Safety. Responsibilities include managing business processes, budget planning, and coordination of recruitment and onboarding activities.

Qualifications

• Previous experience supporting a VP or equivalent role.
• Familiarity with meeting coordination, calendar management, and administrative tasks.
• Experience in budget planning and financial follow-up.
• Background in a regulated environment within the pharmaceutical industry.
• Ability to handle confidential information with discretion.
• Proficient in digital tools and platforms, with strong IT skills including MS Office and SAP.
• Fluent in English, both written and verbal.

Responsibilities

• Assist in planning and managing the Global Patient Safety budget, including tracking expenses and financial reporting.
• Oversee purchase orders and ensure timely processing of invoices.
• Support recruitment, onboarding, and offboarding processes.
• Provide operational support to the VP and leadership team, including meeting coordination and follow-up actions.
• Act as a super-user for relevant systems and tools.

Skills

• Highly organized with attention to detail.
• Ability to manage competing priorities and create clarity in complex situations.

Education

• Relevant educational background in administration or a related field is preferred.

Tools

• Proficient in MS Office, PowerPoint, and SAP.