Executive Assistant

Job Description

Elevate your career in a dynamic and impactful role! Join our team as an Executive Assistant and play a pivotal role in supporting our VP of Manufacturing, Billund. This is more than just a job; it’s an opportunity to be at the heart of decision-making in a company committed to excellence!

Core Responsibilities

• Provide high-level administrative support to the VP
• Manage 12-month rolling calendars, including scheduling 1:1s, leadership meetings, corporate events, team gatherings, and ad hoc meetings. Anticipate needs and propose solutions to avoid scheduling issues, workload bottlenecks, or communication gaps.
• Organise end-to-end travel arrangements, including itineraries, accommodations, and visa requirements.
• Process and track expense reports and raise purchase orders in a timely manner.
• Be the primary point of contact for internal and external stakeholders, representing the VP with professionalism and discretion.
• Proactively monitor and manage shared drives and ensure information is organised and accessible.
• Support the onboarding process for new team members and help foster a collaborative, inclusive team culture.
• Assist in preparing and finalising presentations and meeting materials.
• Track and follow up on key actions from email correspondence and meeting discussions.
• Participate in and support cross-functional projects that contribute to both the function and your personal development.

Play your part in our team succeeding

Our Billund Moulding and Qualifying team is a dedicated team of senior leaders, operating innovative moulding machines, producing LEGO® bricks at incredibly high levels of efficiency and quality.

The Executive Assistant enables the VP of Manufacturing to operate effectively and focus on strategic priorities by providing proactive, high-quality administrative and operational support. The Executive Assistant acts as a trusted partner, managing schedules, coordinating communications, supporting team activities, and anticipating needs, whilst helping ensure smooth day-to-day operations and efficient execution of business priorities.

Do you have what it takes

The ideal candidates have extensive experience as a Personal Assistant. They come with proven experience with independently managing time, prioritise conflicting demands, and navigate shifting priorities with flexibility, structure, and a sharp attention to detail.

Moreover, they have:

• Outstanding calendar and time management skills, with a proactive approach and the ability to anticipate needs before they arise.
• A natural relationship builder—approachable, empathetic, and able to collaborate across functions and cultures at all levels.
• Strong problem-solving skills, good judgement and bias for action, especially in fast-paced or ambiguous situations.
• High level of professionalism, confidentiality, and discretion in handling sensitive information.
• Strong communication and interpersonal skills, with the confidence to influence and the humility to listen.
• Comfortable in dynamic, global environments; thrives in matrixed structures and cross-functional teams.
• Technically proficient in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) and comfortable learning new digital tools.
• A growth mindset with a genuine interest in personal development and contributing beyond the traditional EA role.
• Occasional travel may be required.

The position is based in Billund, DK and relocation support is not offered for this role.

#LI-RR1

Applications are reviewed on an ongoing basis. However, please note we do amend or withdraw our jobs and reserve the right to do so at any time, including prior to any advertised closing date. So, if you're interested in this role we encourage you to apply as soon as possible.

What’s in it for you?

Here is what you can expect:

Family Care Leave - We offer enhanced paid leave options for those important times.

Insurances – All colleagues are covered by our life and disability insurance which provides protection and peace of mind.

Wellbeing - We want our people to feel well and thrive. We offer resources and benefits to nurture physical and mental wellbeing along with opportunities to build community and inspire creativity.

Colleague Discount – We know you'll love to build, so from day 1 you will qualify for our generous colleague discount.

Bonus - We do our best work to succeed together. When goals are reached and if eligible, you'll be rewarded through our bonus scheme.

Workplace - When you join the team you'll be assigned a primary workplace location i.e. one of our Offices, stores or factories. Our hybrid work policy means an average of 3 days per week in the office. The hiring team will discuss the policy and role eligibility with you during the recruitment process.

Children are our role models. Their curiosity, creativity and imagination inspire everything we do. We strive to create a diverse, dynamic and inclusive culture of play at the LEGO Group, where everyone feels safe, valued and they belong.

The LEGO Group is highly committed to equal employment opportunity and equal pay and seeks to encourage applicants from all backgrounds (eg. sex, gender identity or expression, race/ethnicity, national origin, sexual orientation, disability, age and religion) to apply for roles in our team.

The LEGO Group is fully committed to Children’s Rights and Child Wellbeing across the globe. Candidates offered positions with high engagement with children are required to take part in Child Safeguarding Background Screening, as a condition of the offer.

Thank you for sharing our global commitment to Children’s Rights.

Just imagine building your dream career.

Then make it real.

Join the LEGO® team today.