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Get expert CV review & interview coachingPosted on: November 03, 2025
Associate Specialist, Global Executive Search
Do you want to be a part of the world’s biggest jewellery brand and support the hiring of our global leaders? Do you enjoy working in a truly international environment with colleagues around the world on a daily basis? Do you enjoy working in a fast-paced, agile and collaborative culture? Are you a highly organised and proactive individual who takes pride in your work?
If yes, then we have an exciting opportunity for you! We are looking an Associate Specialist to join our recently established Global Executive Search team based in Pandora HQ. The team advises and supports our executives and senior leaders on all hiring related decisions for our VP and SVP level positions. We identify, engage, assess, and hire exceptional leaders both from within the business and externally. Strategic workforce and succession planning and talent mapping/pipelining are also part of our scope.
Your role as Global Executive Search Associate Specialist:
You will play a key role in coordinating the activity of Pandora’s Global Executive Search team and facilitate the hiring of senior leaders across all functions and geographies. The role has a broad and varied set of responsibilities, ranging from coordinating each step of the Executive Search process, project management, tracking and reporting, invoice and expense processing, to booking travel and organising team meetings and events.
Your responsibilities include:
Coordinate the end-to-end Executive Search process, including kick-off meetings, group updates, reporting and analysis, and multiple stages of virtual and in-person interviews involving cross-functional stakeholders
Build strong relationship with key internal stakeholders to facilitate a high-quality, swift and seamless Executive Search process
Lead the coordination of our leadership assessment tool as part of the Executive Search process, including request submission and report preparation
Oversee a purpose-built and efficient system for the Executive Search team’s data storage and management
Organise travel arrangements, both domestic and international, for candidates as part of the Executive Search process
Ownership over team budgeting, invoicing and expense processes
Represent Pandora by welcoming and hosting guests at our Global HQ
Support readiness ahead of key meetings (coordinate pre-reads, collect necessary information)
Support ad-hoc projects depending on interest and capacity, including talent mapping and research for specific roles being worked
Support data collection and analysis on team performance and metrics
Support event, training and workshop planning
Take meeting minutes and support summarizing action plans for key meetings
Maintain information and knowledge sharing across project teams and cross-functional colleagues
What is needed to succeed?
Proven experience as a successful Executive Search/Recruitment Analyst or Coordinator, Project Manager or Executive Assistant (EA), ideally within a global organisation
Exceptional organizational skills and attention to detail
Experience coordinating interviews and meetings across large groups and different time zones
Highly proactive with a bias for action and ability to navigate complexity and ambiguity
Ability to multitask, prioritise and operate under time pressure and to strict deadlines
Team player with a very strong drive to collaborate and quickly build relationships
Strong communication skills – articulate, credible, clear, ability to be persuasive
Confident interacting with key internal and external stakeholders
Confident welcoming and hosting guests to global HQ
Comfortable collating and organizing data and statistics
Experience putting together concise summaries, reports and decks
Experience handling invoice processes
Strong skills with Microsoft Office (other CRM/ATS/Project Management software a plus)
Fluent English (additional languages a plus)
About Pandora
Pandora is the world's largest jewellery brand, specialising in the design, crafting and marketing of accessible luxury jewellery made from high-quality materials. Each piece is created to inspire self-expression, allowing people to share their stories and passions through meaningful jewellery. Pandora jewellery is sold in more than 100 countries through 6,800 points of sale, including more than 2,700 concept stores.
Headquartered in Copenhagen, Denmark, Pandora employs 37,000 people worldwide and crafts its jewellery using only recycled silver and gold. Pandora is committed to leadership in sustainability and has set out to halve greenhouse gas emissions across its value chain by 2030. Pandora is listed on the Nasdaq Copenhagen stock exchange and generated revenue of DKK 31.7 billion (EUR 4.2 billion) in 2024.
At Pandora, we believe that creating an inclusive and diverse workplace and reflecting societal diversity in our customer engagement is essential to delivering on our company purpose: to give a voice to people’s loves. We dedicate ourselves to fostering, cultivating and preserving a culture of inclusion and diversity where everyone feels respected and valued.
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